The Best Time Management Techniques From 4 Busy Millennials

time management for maximum productivity

You’ve probably scanned through every time management article there is out there, yet you clicked this because you’re still struggling to apply these techniques to your schedule. The truth is, everyone has their own time management techniques. What works for you may not work for someone else because you have a unique set of responsibilities.

In an ideal world, we would all complete our work without losing focus. *snaps back to reality* From the incessant buzzing of our phones to the daily human interruptions, our attention is constantly being taken away from us. How can we get any work done?

My mission is simple: to empower you to do all the things you love. A huge part of that involves helping you manage your time for maximum productivity.

I caught up with a few multipotentialites who are juggling a gazillion projects and actively carving their own path. From managing a content team for a software company to being a freelance writer and teaching an online course, these millennials do it all! Some also have taking care of kids and other personal obligations in their workload. They are the clear illustration that you don’t have to narrow down your career choices, but rather master productivity so as to make time for them all.

Read on to learn their best time management techniques. I hope you find them useful!

Mary Juett

Responsibilities

positive lifestyle focused blog where I share ideas, recipes, events, and anything that makes me smile or that I think could make some one else smile or lead a more positive life.

I’m a homeschooling mom. I work from home on my blog (currently full time hours). I lead my girls 4H club. I teach art at our homeschool co-op, and I’m a military spouse. I run solo with all of this sometimes. I have my Masters degree in Industrial & Organizational Psychology. I aspire to be a life coach, and I’m constantly learning more about blogging. Did I mention I love to cook from scratch for just about every meal? (yeah, where’s the time for that?!)

Time Management Tips

Bullet Journaling
This one thing has changed my time management completely. With my bullet journal I always have my schedule, notes,  6-month planner and ideas with me at all times. It helps me maintain priority tasks on my to-do list. I’ve learned to prioritize by crossing off things that aren’t all that important or productive.
Managing the kids
There are a few options:
1. Trade babysitting/play dates. You’ll get more focused time to work this way, even if you end up with someone else’s kid(s) for a day. I’d much rather have focused time than rereading the same paragraph for an hour due to frequent interruptions.
2. If the kids are older like mine I can set time limits. For 30 minutes I’m going to work and they will play independently, then for 30 minutes they’ll get my attention for schoolwork or fun stuff. This has been a great method of balance for me.
Saying no – If your plate is full, it’s okay to refuse to add more to it. It’s easier to manage your time for fewer tasks, not to mention your quality will improve on those tasks. It’s also okay to drop projects that aren’t benefitting you, that you don’t have a specific contract or obligation to complete.
Taking breaks – Get up, walk around, stretch, close your eyes for a bit, grab a snack, do something fun, run an errand, then get back to work. I come up with some of my best ideas during breaks. Giving yourself a break will improve your creativity and productivity.

Edwin Covarrubias

Responsibilities

I am a blogger and podcaster from California. I studied engineering until I realized that the work was not fulfilling. I then spent years in Mexico and South America learning to earn money online as I went along. From building websites and teaching English and Spanish, to translating at hospitals in Peru and flipping burgers in a street cart in Ecuador, I pretty much don’t mind putting in the work to learn something new.

Now I make ends meet through freelancing: making websites for clients (and by selling on Amazon) while trying to build an audience through blogging/podcasting, and managing a budding social media company in Central and South America.

Time Management Tips

Waking up early
You get more hours in the day when you don’t sleep in.
Setting clear daily goals
Finish a blog post, edit an audio file, redesign a certain page? I write them down and prioritize to get them done.
Uninstalling notifications on your phone
Twitter, Facebook, Buffer.. they all seem to beep at all times so I just turned off the notifications when I need to focus because I want to eliminate distractions.
Christina Ropp, 29
Responsibilities
I am a mother of a 3-month old and a 3-year old. I live in Alaska and work full-time as a clinical therapist and a newbie part-time blogger.

Time Management Tips

Keeping a daily planner

 I use it to schedule appointments, set out tasks and goals to achieve for the day, and plan ahead for the future.

Obtain help with smaller tasks when possible

For example, I hire a housekeeper to come bi-weekly on Fridays so that when I come home from work on those days, I don’t have to worry about the house and can focus on my blog for the weekend or any other task that needs to be accomplished.

Rochelle Jansen, 24

Responsibilities
I am a copywriter for an online marketing company, I also do freelance work as well as focus on my blog and write a book. It is difficult to maintain a healthy lifestyle without the extra work and income.

Time Management Tips

Limit time on social media

If it is not for the cause of work, research or blog related.

Go through emails in the morning then write a to-do list

It helps me organize my schedule throughout the day.

Read more: How to Maximize Your Time and Be More Productive

What are your best time management techniques? Please share them in the comments.

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3 Ways to Build Your Personal Brand

Did you know what a personal brand is before the age of the internet? Ever had someone ask about what you do and you found yourself stuttering? It’s one of people’s favorite questions at networking events. I used to begin answering like, “I do a lot of things. By day, I do this. The rest of the time, A B C and D” As you can imagine, my answer rarely fit people’s attention span. Most of them would nod in confusion and move on – which was embarrassing.

This experience made me realize the importance of having a coherent story. It’s harder for multipotentialites to have an elevator pitch because of the different moving parts of their life. However, being able to tie them all together helps people get a better understanding of us. So instead of saying, “I do a lot of things. First is X, second Y and third Z” I would have likely received a better reaction from, “I am a multi-passionate creative with different pursuits in X, Y and Z.”

The way you structure your elevator pitch matters. It directly reflects on your personal brand. Also keep in mind your listener’s short attention span.

Why should you even care about having a personal brand? The term is used a lot in the professional world so it’s a relevant concept. Your personal brand refers to the way people perceive you based on how you present yourself. It shapes your reputation and influences how people interact with you. Your personal brand lays the ground for people to identify and connect with you.

So, how do you brand yourself as a multipotentialite?

Building Your Personal Brand

Identify Your Passions

Your passions aren’t necessarily the things you’re good at. A few telltale signs are whether or not you actually enjoy doing something, naturally gravitate towards it and can picture yourself doing it without getting paid. Your strengths, on the other hand, are things that you excel at and you can use them to your advantage.

Know Your Why

What is your long-term goal? What motivates you to do everything you’re doing now? Is it your dream of building your own company and contributing to the world? Once you know the driving force behind all your actions, it will be easier to tie the moving parts together so help people can better understand.

Take Context Into Account

Networking is highly contextual. The way you approach someone may vary from event to event so there is no right or wrong guide to starting a conversation. As with networking events, always keep context into account. If you joined a Facebook group that focuses entirely on bloggers, this is your opportunity to ask all your blogging related questions. Talking about your other interests may not be relevant to the niche. Just like if you’re at an event for people who are looking to transition to another career, asking questions about salary negotiation may not be appropriate. You should always keep your audience in mind so that you can get from then the reactions or results you expect.

Your personal brand is your legacy. Take care of it. Craft a story that will resonate with other people and allow them to connect with you. Being a multipotentialite doesn’t have to be a burden if you learn how to leverage your different abilities. Identifying and knowing when to use them to your strengths will take you far down the road of career development.

Read more: 3 Insanely Actionable Tops to Leverage Your Diverse Skill Set and Land More Gigs

Do you have a personal brand? Tell me about it in the comments!

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Here’s the Secret to Financial Freedom

Financial freedom is a goal we can all aspire to. Not having to worry about money would relieve the strains that tend to make the day-to-day difficult. How do we get to it?

The Secret to Financial Freedom

Let me get straight to the point. It’s not starting a successful business, not necessarily. Yes, entrepreneurs have more control over how much they make, but not everyone is born to run a company. However, you need to develop an entrepreneurial spirit if you want to free yourself financially. What I mean by that is, you have to recognize the opportunities to increase your income by diversifying it.

Imagine having a prestigious job at a major company. No matter how great your starting salary is – and regardless of how you frequently get raises – you have to keep working in order to make that amount. Your pay depends on your employer and you’re not 100% guaranteed to always have that job. In that sense, you’re not financially free because you depend on your job for money. You also have to adjust your budget to live within your means so your quality of life is shaped by that fixed income.

If, on the other hand, you manage to set up and maintain a few income streams while working at that job, you will progressively become less dependent on your primary salary because you have options. And this is ultimately what financial freedom comes down to – having options. If they don’t come to you, you can either chase or create them. Are you good at teaching biology, but you’re also a great dancer and standup comedian? Why not be a biology teacher by day and make money from dance shows and comedy gigs on your free time? Is your dream job a marketing director role at a cool startup, but you also love to paint and style hair? Why limit your income to one source?

When you’re a multi-potentialite, you have the unique opportunity to set up different revenue streams. Your skills allow you to diversify your income because they often touch on a variety of unrelated fields. See it as an advantage.

Diversifying your income requires a proactive attitude combined with an effective use of your resources (time and money). I know no two situations are alike and everyone’s responsibilities are different (children, student loans, rent etc.) but the long-term benefits of doing far outweigh the cost so it’s worth making time for.

Read more: How to Maximize Your Time and Be More Productive

You can have everything you ever dream of if you allow yourself to go for it. You know that family vacation to Morocco or new iPhone would make you happy. But you also know you can’t afford it with what you’re currently making. So why limit your financial wealth to that one job? I know it’s easier said than done, but it’s possible. It’s a matter of taking calculated risks and dedicating your time to building the life you want.

If your financial situation contributes to your happiness, do everything in your power to improve it. Don’t be discouraged because the process will take time. The time will pass anyway. As Pat Flynn’s podcast goes, “Work hard now so you can sit back and reap the benefits later.” Decide to set yourself free now.

Read More: 5 Steps to Diversifying Your Income and Making More Money

If you like this article, please leave me a comment telling me what you’re up to (career wise). Also subscribe to my newsletter where I share tons of tips and expert advice on making a living by doing all the things you love.

4 Motivational Podcasts Every Multipotentialite Should Listen to

No matter how hard you try, there are times when you just won’t be able to motivate yourself. You’ll stare at your long to-do list for a while then take a nap. Motivation is so elusive, but we all know it’s the key to accomplishing our goals. So how can you stay motivated when you can’t find time to work on your personal projects?

Until they invent a motivation pill, we’ll just have to harness it from many different sources. Listening to a podcast is one of them! Few things are better than being told a great story! It’s the undeniable appeal of podcasts. When done right, they can teach and inspire us. With so many options out there, choosing the right ones can be a hassle. So I researched a few and here are some of my favorites:

Two Inboxes

Two Inboxes Podcast

Just as the name suggests, this show interviews people with two or more inboxes. That is, our fellow multipotentialites who are engaged in different creative pursuits while juggling a full-time job. There’s a lot of knowledge to gain from these conversations – from time management tips to career-boosting advice. The other cool thing is that it ends with the “2 truths and a lie” game so you get to learn random facts about a particular industry.

Prologue Profiles

Prologue Profiles Podcast

Similar to Two Inboxes, Prologue Profiles features intimate talks with millennial side hustlers. From these shared experiences, you will feel inspired to keep working and learn how to stay consistent with your creative projects.

Smart Passive Income

Smart Passive Income Podcast

Passive income…who doesn’t like the sound of that? Pat Flynn is an expert at setting up passive income streams online. His goal is to push you to “work hard now so you can sit back and reap the benefits later”. In his podcast, Pat speaks to a variety of experts and asks them pertinent questions because he wants to make sure his listeners take something away from each episode. So you’ll want to take a notebook while you’re listening to his podcast.

The School of Greatness with Lewis Howes

The School of Greatness Podcast

A podcast that shows you how to unlock your inner greatness? Sign me up please! Lewis goes into details with his guests to make sure you leave with not just more motivation but also actionable tips you can apply right away.

This selection is guaranteed to invigorate you! Time to jump on the podcast bandwagon.

Do you have any podcast recommendations? Share them with me in the comments!

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